Position Summary

The Accounts Payable Senior Specialist is responsible for the accurate, timely, and efficient processing of invoices using both traditional AP procedures and advanced automation tools powered by OCR and AI. The ideal candidate will leverage their strong accounting background and technical aptitude to ensure high-quality invoice processing, proactively resolve issues, and support continuous process improvements. This role requires exceptional attention to detail, strong analytical skills, and the ability to collaborate effectively across departments and with external vendors.

Key Responsibilities

• Coordinate and verify the completion of tasks related to the assigned invoice processing area.

• Process a high volume of invoices using AI-powered OCR tools to capture and extract key data (e.g., vendor details, invoice numbers, amounts, and due dates).

• Review OCR-captured data for accuracy, make necessary corrections, and help train the system to improve future recognition.

• Perform timely and accurate invoice processing, including multi-way matching (invoice, purchase order, and receipt confirmations).

• Collaborate with Procurement/Supply Chain, field offices, and vendors to resolve discrepancies or invoice-related issues promptly.

• Review vendor statements, reconcile accounts, and identify missing or overdue invoices.

• Minimize processing errors by communicating process updates and ensuring adherence to company and department policies.

• Analyze transaction data to identify anomalies and escalate suspicious activity to mitigate potential fraud risks.

• Communicate vendor, system, or invoicing issues to management as needed.

• Provide backup support to AP team members as required.

• Perform additional duties as assigned by management.

Qualifications

• Minimum education: High school diploma or GED equivalent.

• Experience: At least 5 years of Accounts Payable invoice processing experience, including working knowledge of ERP systems (Oracle R12 preferred).

• Strong understanding of, or direct experience with, AP automation technologies including OCR and AI (highly desirable).

• Above-average knowledge of full-cycle Accounts Payable processes.

• Strong communication, analytical, and problem-solving skills.

• Ability to organize, prioritize, and meet deadlines in a fast-paced environment.

• Strong interpersonal and team-building skills.

• Proficiency with the full Microsoft Office suite.

• Ability to create spreadsheets, perform basic calculations, and manipulate data in Excel.

• Excellent verbal and written communication skills with the ability to convey detailed information clearly and escalate issues appropriately.

• Strong customer service mindset.

• Positive attitude, strong work ethic, and a high level of accountability.