Sr. Contracts Coordinator

Our client is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking a talented Sr. Contract Coordinator to join our team as a pivotal member that would play a key role here at the refinery. This role would be located in Oregon, OH.

The Sr. Contracts Coordinator reports to the Procurement Superintendent and is primarily responsible for ensuring that the company has met all financial, legal, and technical policies and procedures required to procure needed services, equipment, and materials. This is accomplished through leading sourcing, contracting, supplier performance management, supply market analysis, or other strategic Procurement activities (core procurement activities). The Sr. Contracts Coordinator has a high level of experience, functional expertise, and is the key representative of the team to the refinery for these Core Procurement Activities.

Principle Responsibilities:

· Initiate the contract process per business unit request and in adherence with refinery and corporate policies.

· Negotiate terms, conditions and rates with contractors.

· Lead, coordinate and execute sourcing and contracting of complex services, products, technical equipment or materials to support the refinery.

· Coordinate with local functional areas and other global personnel to obtain information, resolve problems and identify contract requirements.

· Track and maintain new and existing contracts to ensure timely inception, extension, renewal or termination.

· Work with Corporate Legal to obtain required legal approvals for various types of contracting activities.

· Create and maintain contracts in SAP and Ariba.

· Serve as the contact between business units and contractors for contractual compliance and dispute resolution.

· Review, approve, and maintain contractor rates and other relevant information in TRACK.

· Assist in the development and implementation of Procurement strategies, policies, and procedures to achieve business goals.

· Assist in the development and implementation of strategic goals in conjunction with the Procurement Manager for the sourcing and purchasing of general services, supplies, equipment, and materials.

· Monitor and analyze supplier performance using internal feedback and maintain supplier scorecards.

· Provide forward looking recommendations on supplier trends and guidance based on scorecards, research and partnership with internal and external customers.

· Continuously develop new sources of supply and maintain the Approved Suppliers List, evaluating supplier performance for pre-qualification.

· Lead the maintenance of ISNetworld contractor requirements for the facility.

· Coordinate with other procurement at other sites to ensure alignment with shared vendors.

JOB QUALIFICATIONS:

· Bachelor's Degree in Materials Management or Business Administration or equivalent work experience required.

· 5+ years' experience in writing/negotiating contracts preferred including a strong understanding of legal terms and conditions.

· 5+ years' experience in coordinating bidding/sourcing activities preferred including the ability to negotiate favorable commercial terms and conditions.

· 5+ years' experience in warehousing preferred.

· Understanding of Supply Chain Management including knowledge of accounting and budgeting process controls as it relates to Procurement.

· Knowledge of the Microsoft Office Suite (Outlook, Word, and Excel and SharePoint).

· Experience with additional SAP modules including Plant Maintenance is preferred. Experience with Ariba or other contract management software preferred.

· Ability to communicate clearly at all levels of the organization as well as with suppliers.

· Negotiation skills and experience.

· Strong analytical and problem-solving skills.