Job Responsibilities: 

• Reconcile contractor timesheets to gate logs and invoices 

• Receive invoices electronically or through the US mail 

• Match and assemble documentation in preparation of payments from accounts 

• Verify invoices being presented for payment are valid in all respects including sales and use tax requirements 

• Verify Purchase Orders are sufficient to cover invoices as well as verify correct authorization and evidence of receipt of goods and the existence of services before payment 

• Perform data entry of invoice and payment details into the Maximo/PeopleSoft Financials Accounts Payable system 

• Investigate supplier and client employee accounts payable queries and inquiries   

• Verify Goods Receipt No Invoice are closed out timely 

• Perform monthly reconciliation of supplier statements in order to confirm they agree with client records 

• Follow up on reconciliation items on a timely basis in conjunction with the Financial Accountant/Financial Accounting Supervisor 

• Refer price adjustments and queries to the Purchasing Department 

• Perform reconciliation and maintenance of Key AP GL Accounts - AP Creditor Controls and Accrued Contractors Accounts in conjunction with the Financial Accountant/Financial Accounting Supervisor 

• Work with the relevant parties in all departments for payment of invoices requiring prompt payment 

• Process all invoices related to the project 

• Assist A/P as needed  

• Maintain 'Daily Contractor's Report' for smaller vendors as needed 

• Verify gate log (timesheet) hours versus invoices if applicable 

• Maintain the headcount spreadsheet 

• Perform invoice reconciliation for smaller vendors 

• Assist with closeout of smaller vendors 

• Assist in other areas as needed 

Qualifications & Skills for Success: 

• Prior turnaround experience (preferred) 

• Prior experience with Excel

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