Current Job Openings
PTS Advance has long term contract position for an experience Executive Assistant- San Ramon, CA. Our client is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. Long-term assignment, potential for extension or conversion, but not guaranteed. Local candidates only and candidates must be willing to adhere to the Hybrid Workplace Model (3 days in office/2 days remote to get started, potential for flexibility later on)
Work Schedule: 9/80- Hybrid
Responsibilities:
- Handles all executive assistant and administrative support with a high level of independence, initiative, discretion, accuracy, and attention to detail.
- Effectively prioritizes work, meets deadlines while anticipating needs and requirements. Traces critical items and follows up for completion. Adapts readily to the needs of diverse workgroups supported.
- Manages the leader's complex calendar. Schedules and coordinates logistics for internal and external meetings. Effectively represents the leader's office to a broad array of contacts within the company and external organizations.
- Create, submit, and manage project requests in SMART by GEP, and pay invoices via company Accounts Payable Portal.
- Independently complete small project requests, including simple data analysis.
- Manage onboarding and offboarding process for new team members.
- Coordinates travel logistics and prepare itineraries for the GM. Tracks and gathers related expenses and compiles expense reports.
- Prepares documents using Microsoft Office applications.
Required Skills:
* High School diploma
* Minimum of 3 years in similar positions
* Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, One Note and SharePoint
* Demonstrated capability to maintain complex calendars; prepare manager(s) for meetings and other events including pre-read materials; maintain high level of confidentiality.
* Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.
Preferred Skills:
* Five or more years in similar positions.
* Experience with Power BI
* Proficient in SMART by GEP
* Effectively communicates and conveys ideas
* Ability to effectively team with various groups and stakeholders
Education:
* Minimum of a High School Diploma or GED required
Interview Process: MS Teams Virtual Video Conference
