Current Job Openings
Administrative Assistant
Port Arthur, TX
- Benefits: Health, Dental, Vision Insurance, Paid Time Off
- Estimated Start Date: ASAP, but will allow a 2 week notice if needed.
- Work Schedule: M-F, 50 hours/week
- Duration: 3 month contract, possibility for extension
- Experience: Experience in Administrative support roles required.
- Must have active TWIC card
Job Responsibilities:
- Maintain the compliance calendar including the following:
o Training
o Regulatory compliance
o Site audits
o JHSC audits
o Procedure updates
- Coordinate compliance related activities across the department
- Input safety walk data
- Assist with safety data recordkeeping
- Prepare and produce weekly and monthly safety reports/presentations
- Issue and track radios and equipment
- Maintain vehicle logs
- Perform vehicle maintenance scheduling
- Perform incident tracking
- Maintain safety alert distribution
- Perform onboarding/training coordination
- Perform PPE supply ordering
- Maintain safety meeting minutes documentation
- Maintain ISNetworld screening
- Perform document coordination
- Respond to badging requests (internal/external)
- Assist with safety data recordkeeping
- Prepare and produce weekly and monthly safety reports/presentations
- Supply cabinet inventory and replacement
- Respond to IT requests (printer paper, ink, etc.)
- Maintain the conference room schedule
- Attend key meetings as necessary to document meeting minutes and distribute
- Schedule meetings as needed and arrange necessary accommodations (materials, lunches, etc.)
- Perform joint health and safety audits and follow up
- Compile daily/weekly HSSE end of shift reports
- Prepare HSSE presentations and training (on boarding, refocuses, etc.)
- Facilitate and prepare presentations at all levels in the organization
- Copy, scan, and fax documentation as needed
- Perform statistics updates and maintain OSHA logs
- Maintain scorecard management
- Provide the weekly safety report
- Maintain procedure tracking including due dates and postings
- Maintain the organization of the health and safety file system
- Maintain field audit tracking
- Manage visitor requests
EOE M/F/Disabled/Veteran
Port Arthur, TX
Administrative Assistant
