Current Job Openings
Administrative Assistant
Our client is a mid sized Construction Management firm who is nationally recognized for the quality of work they provide to their partners and clients. They execute on projects of all sizes, including billion dollar aviation expansion projects to facility improvement for government agencies.
Position Description:
We are currently seeking an Administrative Assistant to support the construction of a new $85m federal courthouse located in Huntsville, AL.
Daily Responsibilities:
- Full-time, on-site, staff member from the commencement of construction through the close-out stage. This person will work closely with the Sr. Project Manager and Quality Control Superintendent on site. The specific duties of the Administration Assistant position include:
- Front of house responsibilities including answering the main phone, greeting visitors and receiving packages
- Assist with meeting materials, minute-taking, minute distribution
- Coordinate mail service for Project office
- Monitor inventory of office supplies and printer consumables and assist with ordering and distribution of supplies
- Assist with Document Control with scanning and upload of incoming correspondence and delivery of outgoing correspondence
- Assist with Document Control with archiving, receiving, sending and distributing Project data and documents within the Project group
- Assist with scanning, reproduction and filing of project materials
- Assist with administration tasks as needed
Required Qualifications:
- Experience working in an administrative or clerical role
- Ability to juggle multiple tasks and priorities, and deliver exceptional customer service
- Possess or ability to pass a US Government HSPD-12 security clearance process
- Experience with Microsoft Office Suites
Preferred Qualifications:
- Experience with Kahua project management software or any prior experience using another construction project management software package
- Experience working with an engineering or construction team
- Bachelors Degree
