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HSE Administrative Assistant

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Administrative Assistant 

Location: Memphis, Tennessee (on-site)
Duration: Long Term, on going
Benefits: Health, Vision, Dental, 401K, PTO

Job Duties:
  • Lead or assist with refinery on-site and off-site event planning and execution.
  • Place and coordinate food orders.
  • Update/add electronic board information.
  • Prepare outgoing mail and correspondence.
  • Prepare routine correspondence, reports, and presentations.
  • Conduct research and compile statistical reports.
  • Make copies of correspondence or other printed materials.
  • Build, organize, and maintain file retention and management system following corporate guidance and file correspondence and records of a confidential nature.
  • Organize and expedite the flow of work through the Director's/Manager's office.
  • Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
  • Greet visitors and direct them to the appropriate area or person.
  • Process invoices and requisitions.
  • Monitor and reconcile controllable expenses, and assist in the preparation of annual budgets.
  • Order and maintain supplies and arrange for equipment maintenance.
  • Serve as back-up for Executive Administrative Assistant.

Education and Experience (required):
  • High School diploma or GED required.
  • 5 years of Administrative Assistant experience required.

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