PTS Advance is currently seeking a Contract Legal Assistant to provide administrative support to attorneys and other law professionals in the Law team. The ideal candidate should possess excellent multitasking skills, be able to exercise independent judgment, and handle confidential information with discretion. This role requires a proactive approach, attention to detail, and a can-do attitude. Strong interpersonal and problem-solving skills are essential, as well as the ability to manage a high volume of work efficiently.

 Work Schedule: Monday-Friday 8am-5pm

There is potential for the assignment to be extended.

 Responsibilities:

* Draft, format and revise legal documents under strict deadlines.

* Use Microsoft Word track-change function to edit and revise documents.

* Assist the lawyers in preparing correspondence, presentations, and routine reports.

* Coordinate logistics, agendas, and presentation materials for meetings, conferences, and special functions.

* Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.

* Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).

* Create and update legal matters in internal matter management system (Team Connect).

* Process e-billings, invoices and payments within and outside the legal software system, Team Connect and set up vendors in Team Connect.

* Work in iManage to upload, review, and research documents.

* Follow through to ensure deadlines are met and proactively follow up with individuals as needed.

* Research inquiries and relieve leaders of administrative tasks.

* Act as an information resource around computer systems, support software and hardware technical support.

* Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.

* Assist and provide backup coverage to other legal assistants.

 

* Minimum 5 years of legal administrative experience working in a legal department or law firm.

* Proficiency in SharePoint and the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams, and Excel) and the ability to learn new tools quickly.

* Strong organizational skills and attention to detail.

* Strong word processing and proofreading skills to assure accuracy and coherency.

* Intermediate computer technical skills.

* Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.

* Demonstrated strong interpersonal skills and the ability to collaborate at all levels.

* Must possess the ability to maintain the upmost confidentiality and adapt to changing needs and deadlines.

* Ability to effectively communicate (oral and written) at all levels of the organization.

* Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.

* Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.

* Ability to problem solve and use good judgement in making sound decisions quickly.

* Demonstrate a growth mindset.

* Ability to commit to contributing your perspective in a professional manner.

* Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.

 

Preferred Qualifications:

* Bachelor's degree.

* Proficiency in DocuSign, Team Connect and iManage.

* Experience with e-billing, matter management systems and setting up vendors in payment system.

* Notary Public.

 

 

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