PTS Advance has a 6-7-month contract position in Billings, Montana for a Maintenance Technical Clerk .   This position supports the refinery Maintenance Department in the roles of administration and controls. Responsible for maintenance administration, document control and procurement activities.

RESPONSIBILITIES:

Maintenance Administration:

• Overall administration support for the maintenance department.
• Submit Service Desk tickets for hardware/software requests as well as repair/troubleshooting issues for the Maintenance department.
• Act as MDG lead person for BOM and warehouse material submittals for the maintenance department.
• Perform fleet management activities for maintenance vehicles.
• Ensure office supplies are on hand. Order special requests and submit warehouse tickets for office supplies as needed.
• Scheduling craft training.
• Support for SAP basic EWO's and expense reports.
• Support on timesheet submittals from craft.
• Maintenance department calendar updating.
• Schedule meetings as requested/needed.
• Order and receive or pick up meals as needed.
• Copier maintenance - Ensure paper is loaded, replace ink toner as needed, assist with paper jams, and call for repairs.
• Any additional duties deemed necessary.

Maintenance & Document Controls:

• Work order printing for Supervisors.
• Regulatory PM scanning and tracking for completion.
• Manage EDMS/Livelink access and permissions.
• Manage contractor access to Refining Engineering Practices (REPs) and Billings Safe Work Practices (SWPs).
• Complete hoist inspection tracking and documentation.
• Maintain files per company records retention.
• Perform Advanced Integrated Mechanical Integrity (AIMI) documentation updates and meeting notes.
• Mechanical Integrity (MI) System Manual: complete procedure tracking, updating and regular communication to procedure owners.
• SAP master data updating includes creating & maintaining functional locations, equipment #'s, BOM's, & equipment status. Perform these activities for both the Maintenance Department and capital project engineering.
• Complete MI File updates for Maintenance department as well as capital project engineering. 

Procurement:

• Create service / material requisitions for the maintenance department as needed.
• Run periodic SAP reports as requested.
• Support on-boarding of outside contractors/vendors as needed to ensure compliance with safety and entry requirements.
• Work with accounts payable and vendors to resolve invoice and billing issues as they arise.
• Periodic parts/material running to support emergency work orders.

Critical Skills

• Able to master SAP for Requisition and Reporting
• Demonstrated written and oral communication skills.
• Able to handle wide range of requests
• Proficient in Excel, Word, and PowerPoint
• Possess excellent organization and time management skills to handle a variety of daily duties.

Other:

• Must be able to pass a background check and drug test
• Ability to obtain a TWIC (Transportation workers ID card) before starting.

https://www.tsa.gov/for-industry/twic

Leadership Criteria

• Accepts ownership, is accountable and delivers on commitments.
• Establishes priorities. Balances short and long-term demands.
• Has courage to surface and resolve conflicts
• Understands and uses functional expertise to contribute to the success of the business.
• Team Player who engenders trust
• Encourage creativity, innovation and personally committed to continuous learning.
• Safety Certification and Training Requirements

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