PTS Advance is currently hiring an Operations Analyst for a Crude Oil Refinery in Tacoma, WA.

Position Summary

• This position is responsible for oversight, reconciliation, and reliability of operational data. Duties include but are not limited to preparing correspondence and compliance reports, invoice processing, timekeeping, and administrative and customer support.

Experience Requirement:

• Minimum 3 years of administrative experience required.
• Minimum 1 year working experience in an accounting position preferred.
• Proficiency in SAP preferred.
• Excellent PC skills, with proficiency in Microsoft products required, including Excel spreadsheets and Microsoft Teams and SharePoint
• Strong interpersonal skills and capability of taking initiative and making decisions is required.
• Excellent verbal and written communication skills with the capability to work effectively with corporate, senior management, pipeline, and terminal personnel as well as other industry contacts as required
• Ability to work independently with little supervision as well as the capability to work efficiently in a team environment required
• Basic knowledge of pipeline and terminal terminology preferred.
• Strong attention to detail, with the ability to problem solve within areas of responsibility and to proof work for accuracy.

Main Responsibilities

• Assumes responsibility for assisting the operations staff in maintaining compliance with local, state, and federal agency jurisdictional requirements.
• Maintains complete and accurate inventory/scheduling reports for internal and external customers.
• Continuously updates computerized operations schedules and communicates customer, compliance, and operational demands to the terminal manager, supervisors and/or employees.
• May be responsible for the daily movement schedule and the weekly movement projection schedule reporting.
• Works closely with internal and external customers and vendors to satisfy operational communications, data requests and requirements.
• May ensure timely and accurate processing of invoices and timekeeping/payroll.
• May provide project support and update forecast and accruals.
• Works with operations staff to fill in positions during vacation/sick coverage in duties to include scheduling, government reporting, accounting, and reporting processes.
• May be responsible for maintaining a continuous knowledge base of the rundown/runouts and supply levels to reduce laytime and demurrage.
• Gathers basic information for inclusion in reports or presentation materials; assists with report preparation including preparing charts, graphs, or tables as necessary. May compose routine memos, correspondence, or other documents when necessary.
• Maintains and updates databases and files.
• May prepare monthly activity reports for Manager's review and signature. Maintain and order office supplies.
• May perform other duties as needed.

Pay: $23-$25/hr.