Procurement & Administrative Coordinator

📍 Onsite | [Location]
 🕒 Contract (with potential to convert)

We are seeking a Procurement & Administrative Coordinator to support procurement operations and provide high-level administrative support within a fast-paced industrial environment. This role is ideal for someone who can balance transactional procurement responsibilities with executive-level coordination and stakeholder support.

Key Responsibilities

Procurement Support

• Process purchase requisitions and generate accurate purchase orders
• Track purchase orders, deliveries, and vendor performance
• Resolve invoice discrepancies in coordination with Accounts Payable
• Ensure compliance with procurement policies, contracts, and safety requirements
• Track and manage procurement contracts through approval processes

Vendor & Stakeholder Coordination

• Maintain vendor data and procurement documentation
• Support vendor onboarding, qualification, and relationship management
• Act as a point of contact for suppliers, internal stakeholders, and finance teams
• Assist with basic commercial negotiations and supplier communications

Administrative Support

• Provide high-level administrative support to procurement leadership
• Coordinate calendars, meetings, reports, and documentation
• Manage records, presentations, and internal communications
• Prioritize and manage multiple tasks in a dynamic environment

Team & Operational Support

• Provide backup support across procurement team functions
• Assist with onboarding, training, and process documentation
• Identify opportunities to improve workflows and efficiency

Qualifications

• High School Diploma or equivalent required
• 2+ years of procurement/purchasing experience OR
• 5+ years of administrative or executive support experience
• Experience supporting senior leadership preferred
• SAP or similar procurement system experience strongly preferred
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
• Excellent communication, organization, and multitasking skills