Current Job Openings
PTS Advance is looking for a Project Coordinator with experience supporting construction projects working at our Construction Client site located in Bakersfield, California.
This position reports to the Project Manager and will provide administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction.
Responsibilities include working in areas of document control, cost control, general clerical duties and related activities. Training will be provided in all areas.
- Pay range - $25-$36 hr. DOE
- Hours: 8:00am to 5:00pm
- Location: Bakersfield CA. On-site (not remote)
- Temp to hire
- Start ASAP
QUALIFICATIONS
- 1-3 years related experience providing support for electrical construction projects preferred. Training will be provided.
- High school diploma or GED required.
- Associates degree in related fields may be substituted for experience.
- Understanding of project phases from preconstruction to close-out is preferred.
COMPUTER SKILLS
- Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
- Proficiency with Adobe Acrobat.
- Knowledge of Prolog Manager or similar project document control software a plus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Document Control
- Assist with project set-up and maintain and manage comprehensive project document controls.
- Assist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes.
- Process project drawing changes and provide timely information to the field and project teams for potential change orders.
- Assist in creating and responding to requests for information (RFI) and update RFI log.
- Work with the project teams to assemble and process submittals and track approval of submitted products.
- Collect and assemble all project close-out documentation per customer requirements.
- Prepare material requisitions.
- Assist Project Managers with setting up job budgets, enter quantity tracking, and reporting in SG3.
- Communicate SG3 weekly job progress reports to foreman.
- Monitor training needs for field personnel and assist in setting up training dates and accommodation if necessary.
- Communicate with clients, contractors and suppliers when needed.
- Monitor and Update equipment rental matrix. Provide foremen with the appropriate billing cycle period for each rental equipment.
- Assist with Project Schedule Updates by communicating with field foremen on progress and reporting to scheduler and/or Project Manager.
- Download all job site documentation from PlanGrid and CCE email to the Project folder on Bakersfield office N drive.
Cost Control:
- Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements.
- Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project.
- Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out.
- Work with project team to respond to requests for proposal as a result of potential change documents.
- Generate potential change orders and manage approval tracking.
- Process prime contract change orders and associated subcontract changes as applicable and maintain change order log.
- Verify that vendor billing invoice pricing matches vendor quotes, CCE Purchase Order or the Subcontract Agreement.
General:
- Quickly learn and apply electrical construction practices and technical skills.
- Work independently after having been shown how to accomplish assignments.
- Willingness to evaluate assignments and recommend improvements.
- Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
- Comply with all company operating policies, procedures, and safety requirements.
- Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.
- Able to work 40 hours per week in Bakersfield, CA with some travel to job sites as needed.
REQUIRED COMPETENCIES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Strong teamwork mentality and ability to work in a collaborative environment across departments.
- Strong organizational, record keeping and follow-up skills.
- Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
- Ability to manage multiple tasks and meet deadlines on a daily basis.
- Customer focused mindset with ability to meet customers' expectations and requirements.
- Business communication savvy with excellent oral and written communication skills.
- Display a professional and positive appearance as representative of the Company.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
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