Project Coordinator – Job Responsibilities

• Support project managers with day-to-day coordination of project financials, schedules, and documentation.

• Track project budgets, expenses, purchase orders, and invoices to help ensure accurate and timely billing.

• Coordinate with internal teams such as Finance, Credit, and Procurement to gather required approvals and documentation.

• Assist with reviewing project contracts to understand billing terms, payment schedules, and reimbursable expenses.

• Process vendor and subcontractor invoices, verify required documentation (insurance, lien waivers), and flag discrepancies to the project team.

• Help manage month-end and project close activities by ensuring costs and billings are properly recorded.

• Maintain project records, financial trackers, and insurance or asset documentation in accordance with company standards.

• Support project closeout by confirming required paperwork is complete prior to final payments.

• Respond to audit requests by helping compile and organize project documentation.

Required Skills & Qualifications

• Working knowledge of basic accounting or project financial principles.

• Strong organizational skills with attention to detail and the ability to manage multiple tasks.

• Comfortable working in Excel, Word, and project tracking systems; Smartsheet experience is a plus.

• Ability to work independently while collaborating closely with project managers and cross-functional teams.

• Strong communication skills and a proactive, problem-solving mindset.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

• 2–3 years of experience in project coordination, construction, engineering, or a related project-based environment preferred.