Current Job Openings
Turnaround TRACK Administrator - Contract
Home Base: Pasadena, TX (preferred) or Gonzales, LA
Travel Required: 25-40% (U.S. & Canada)
Duration: 2-Year Contract
Start Date: January 5th
Overview
Air Products is seeking Turnaround TRACK Administrators to join the Project Resource and Outage Support (PROS) Group. These roles support large-scale Turnaround execution across North America. Ideal candidates are located within driving distance to Pasadena, TX or Gonzales, LA (within ~70 miles for in-person team meetings), but remote candidates will be considered if willing to travel.
Key Responsibilities
TAR Support & Contractor Management
- Serve as the primary liaison between procurement and the TAR execution team to ensure all contracts are implemented per bid documents (pay formulas, agreements, skills, schedules, and rates).
- Set up contractors in TRACK, including work schedules, rates, cost objects, and security/badging information.
- Support turnaround planning and execution, including 40-day onsite Turnarounds (Torance, CA; Baytown, TX; and multiple sites next year).
Badging, Gate, & Security
- Develop badging and accountability strategies per Air Products' safety/security requirements.
- Support implementation of gate systems and security infrastructure.
- Create badges, process system data, and manually manage security-related tasks when needed.
Daily Time & Cost Administration
- Calculate and reconcile all contractor time daily; resolve exceptions (scan issues, missing data, etc.).
- Review and approve override hours with required vendor documentation.
- Run daily reports: non-allocated, non-accepted, rejected time entries.
- Audit TRACK data and run weekly cost reports to ensure accuracy and adherence to processes.
Service Requisitioning & Invoicing
- Create service requisitions in SAP.
- Support cost tracking, reporting, and close-out of labor, materials, and equipment related to TAR activities.
- Process and post invoices; authorize costs once verification is complete.
- Work with vendors to ensure all final invoicing aligns with TRACK-verified costs.
- Lead close-out efforts and collaborate with procurement and outage teams to adjust purchase orders as needed.
Reporting & Communication
- Provide daily gate log and TRACK reporting (headcounts, manhours, burn rates, crew sizes, etc.).
- Mentor, coach, and onboard vendor timekeepers, reconcilers, and outage team members.
- Attend team meetings (in-person when within driving distance).
Required Skills & Experience
- TRACK software experience (Turnaround-specific; familiarity with NCI/MyTrack used by other companies is acceptable).
- SAP requisitioning experience.
- Strong communication, leadership, and organizational skills.
- Ability to multi-task, prioritize, and maintain high ethical standards.
- Comfortable working long hours during Turnarounds; schedule may vary after TA
- Proficient in Microsoft Suite (Excel, Word, PowerPoint, Outlook) and OneNote.
- Willing to travel across U.S. and Canada for Turnaround assignments.
Preferred Industry Experience: Oil & Gas, Petrochemical, or Energy.
Education
- Minimum: High School Diploma or equivalent.
Preferred Qualifications:
- Team player with strong interpersonal skills
- Positive attitude; constructive problem-solving
- Self-motivated and willing to learn
- Reliable and detail-oriented
#INDG
