Job Title: Accounts Payable Coordinator

Overview

The Accounts Payable Coordinator will be responsible for high-volume invoice processing—500+ invoices per month. This role requires strong attention to detail and accuracy while matching documentation, applying correct tax codes, verifying pricing, obtaining approvals, and entering data into the payables system. The ideal candidate is organized, proactive, and comfortable working in a fast-paced office environment.

Responsibilities

• Perform 3-way matching of invoices to corresponding proof of deliveries and purchase orders

• Verify taxation, pricing, and invoice accuracy

• Work with the warehouse team to resolve receiving discrepancies

• Collaborate with purchasing to resolve pricing issues

• Determine appropriate tax codes for accurate accruals

• Maintain document control, including scanning, logging, and record retention

• Respond to inquiries regarding payment status

• Enter invoice information into the accounts payable system

• Provide support to the AP team, including but not limited to:

  • Assisting with FedEx shipments

  • Processing incoming mail

  • Other general administrative tasks as needed

Qualifications

• High School Diploma or GED

• Proficient with computers, including Microsoft Outlook, Excel, and 10-key

• Minimum one year of office or administrative experience

• Ability to work effectively in an in-office environment with shared workspace