Title: Administrative Assistant 

Location: Memphis, Tennessee (on-site)

Type: Contract (long-term)

Job Duties:

• Proofread, edit and submit documents in database for document owners approval.
• Update documents in database from redlines and electronic communications.
• Update test questions and study guides in Learning Management System software (LMS).
  
• Place and coordinate food orders.
• Prepare outgoing mail,  sort and distribute incoming mail in the mailroom daily.
• Proctor Operations refresher tests at remote location within the refinery and record/report scores to training department electronically.
• Print and bind training manuals.
• Make copies of correspondence or other printed materials.
• Manually file hard copies of certifications and license and update spreadsheets and reports with current expiration dates. 
• Greet visitors and direct them to the appropriate area or person.
• Restock conference room refrigerators with sodas and water at least weekly. 
• Place orders for sodas needed to maintain stock.
• Place orders for flowers as requested for funerals, births and other business needs.
• Order and maintain supplies and arrange for equipment maintenance.
• Assist Technical Training and Human Resources with projects and tasks as needed.

Competencies:

• Knowledge of business vocabulary and standards for office communications.
• Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
• Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
• Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
• Ability to communicate effectively through written and verbal methods.
• Ability to accomplish work within required timelines, including short, and long time frames.
• Ability to work with others to accomplish challenging assignments.
• Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
• Basic skill using Microsoft Office programs (i.e., Word, Excel Power Point).
• Ability to learn Valero databases used including TopClass, SuccessFactors, and PolicyTech.

Education and Experience (required):

• High School diploma or GED required.
• 5 years of Administrative Assistant experience required.

Education and Experience (preferred):

• TWIC 
• Experience providing administrative support in the refining/petroleum industry preferred.