PTS Advance has an immediate need for an Administrative Assistant with one or more years of experience working in an administrative or documentation related role in support of a commercial or industrial business. Job location is Rodeo, CA.  Must have or obtain a TWIC card and pass a background a drug test

Local candidates only

Pay rate $25+/- DOE

40 hours a week

Requirements:
- Demonstrates strong organizational skills.
- Self-motivated, proactive, creative, results oriented, strong attention to detail.
- Strong interpersonal and communication skills. Able to interact with all levels, diverse groups, and people.
- Integrity, discretion, and respect for confidentiality and privacy
- A dedication to preserving information and materials
- Adept typing, word-processing, and data entry skills
- Ability to read and understand a wide range of materials
- Proficient in the use of a Personal Computer on a Local Area Network.
- Computer skills required: Excel, Word, Outlook, Power Point, Adobe, Shared file. Ability to learn SAP, MS Access
- Proficient in speaking, reading, and writing English
- Ability to type 30 words per minute
- Ability to lift 20 pounds to shoulder level
- High School Diploma Required

Responsibilities:
- Support the Maintenance Manager, refining Business Improvement and direct staff.
- Interact with internal staff and external business contacts.
- Schedule meetings as well as catering arrangements, maintaining meeting agenda, and materials.
- Create, revise, analyze proof-reading, and distribute various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook)
- Takes ownership for safety of assigned work area
- Collects and records all overtime from maintenance supervisors
- Creates folders for overdue maintenance policy and procedures, and circulates for any necessary changes
- Updates maintenance policy and procedures in Livelink
- Creates spreadsheets for maintenance policy and procedure tracking, and craft training
- Creates new standard forms and updates them in Livelink
-  Inputs work order variant delay sheets and prints monthly reports
-  Orders supplies for office, kitchen, copier, etc
-  Assigns lockers to new employees and contractors
-  Sorts and distributes daily work orders and schedule
- Creates maintenance safety committee meeting agenda
- Distributes mail to maintenance personnel.
- Prints reports and distributes to instrumentation and electrical supervisors.
- Creates equipment repair rework reports
- Updates the maintenance scorecard
- Handles scan/fax duties for the maintenance department
- Directs copy machine maintenance contractor
- MS Office application tutorials as needed
- Responsible for general copying, laminating, collating, and binding
- Documents various refinery audit cards and paperwork
- Print daily Work Orders for Supervisors
- Track and Log daily contractor headcounts
- Log and file forms (Log & file forms (audits, training docs, etc.)
- Special requests as needed (copies, binders made, etc.)
- Any other requests as needed.
- Time Keeping/Callout Tracking:
- Enter previous day employee hours into spreadsheet.
- Track craft/employee vacation request
- Maintain/Update Callout spreadsheets.
- Pickup and log overtime on spreadsheets
-Create and maintain Supervision Callout schedule.

Central Records Responsibilities:
- Backup for Central Records Document Admin
- Prepares Rotating Equipment repair/maintenance folders daily.
- Extracts data from the Maintenance Work Schedule and prepares Repair Documentation packages for Supervisors.
- Any other request as needed

Benefits:
PTS Staffing offers a comprehensive benefits package for qualified employees which includes Medical (with employer contribution), Dental, Vision, 401k program, direct deposit, and more
PTS is an Equal Opportunity Employer
 Apply now for immediate and confidential consideration!

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