Job Responsibilities: 

• Reconcile contractor timesheets to gate logs and invoices 
• Receive invoices electronically or through the US mail.
• Match and assemble documentation in preparation of payments from accounts .
• Verify invoices being presented for payment are valid in all respects including sales and use tax requirements .
• Verify Purchase Orders are sufficient to cover invoices as well as verify correct authorization and evidence of receipt of goods and the existence of services before payment.
• Perform data entry of invoice and payment details into the Maximo/PeopleSoft Financials Accounts Payable system. 
• Investigate supplier and client employee accounts payable queries and inquiries.
• Verify Goods Receipt No Invoice are closed out timely.
• Perform monthly reconciliation of supplier statements in order to confirm they agree with client records.
• Follow up on reconciliation items on a timely basis in conjunction with the Financial Accountant/Financial                   Accounting Supervisor.
• Refer price adjustments and queries to the Purchasing Department.
• Perform reconciliation and maintenance of Key AP GL Accounts - AP Creditor Controls and Accrued Contractors        Accounts in conjunction with the Financial Accountant/Financial Accounting Supervisor.
• Work with the relevant parties in all departments for payment of invoices requiring prompt payment.
• Process all invoices related to the project.
• Assist A/P as needed.
• Maintain 'Daily Contractor's Report' for smaller vendors as needed.
• Verify gate log (timesheet) hours versus invoices if applicable.
• Maintain the headcount spreadsheet.
• Assist in other areas as needed 

Prior turnaround experience (preferred) 

Prior experience with Excel