Current Job Openings
Job Summary:
The HSE Administration Assistant will provide administrative support for approximately 30-40 people in the
Health, Safety, Environmental and Security Department.
The HSE Administration Assistant will provide administrative support for approximately 30-40 people in the
Health, Safety, Environmental and Security Department.
Duties & Responsibilities:
Execute data entry duties such as, audits/inspections, assessment findings and action items, etc.
Support PHA Coordinator to scan completed HAZOP P&ID's as requested
Manage requisitioning for Purchase Orders (PO) for service, materials, and change orders ensuring
proper cost center, G/L, company code and forward to Accounts Payable (AP) as necessary
Initiate Facilities Tickets, Work Orders, IT Helpdesk Tickets
Manage and coordinate check requests and/or wire transfers for agency payments, and track
through receipt;
Prepare mailings to agencies, including helping to obtain needed signatures from throughout the
refinery, making copies, traveling to the post office, tracking return receipts and filing copies of
correspondence
Maintain incoming document and associated libraries for JHA's, JSEA's and Variances
Manage records in off-site storage, including sending and getting documents returned as needed;
Assist with general office needs which include ordering supplies, managing coordination of
troubleshooting technology/connectivity issues, meeting coordination, catering, etc.
Support the coordination and/or delivery of presentations, documentation edits, event planning and
similar ad-hoc requests on an as needed basis
Maintain all HSE Public Distribution List (PDL)
Support HSE Permit Coordinator with managing permit sorting, retention, and filing
Support Turnaround Safety Program Initiatives; Safety Summary, Safety Budget, Data Analysis
Assist with CEMS Logbooks & CGA Results (Quarterly Basis)
Support Title V Semi Annual Reporting
Execute data entry duties such as, audits/inspections, assessment findings and action items, etc.
Support PHA Coordinator to scan completed HAZOP P&ID's as requested
Manage requisitioning for Purchase Orders (PO) for service, materials, and change orders ensuring
proper cost center, G/L, company code and forward to Accounts Payable (AP) as necessary
Initiate Facilities Tickets, Work Orders, IT Helpdesk Tickets
Manage and coordinate check requests and/or wire transfers for agency payments, and track
through receipt;
Prepare mailings to agencies, including helping to obtain needed signatures from throughout the
refinery, making copies, traveling to the post office, tracking return receipts and filing copies of
correspondence
Maintain incoming document and associated libraries for JHA's, JSEA's and Variances
Manage records in off-site storage, including sending and getting documents returned as needed;
Assist with general office needs which include ordering supplies, managing coordination of
troubleshooting technology/connectivity issues, meeting coordination, catering, etc.
Support the coordination and/or delivery of presentations, documentation edits, event planning and
similar ad-hoc requests on an as needed basis
Maintain all HSE Public Distribution List (PDL)
Support HSE Permit Coordinator with managing permit sorting, retention, and filing
Support Turnaround Safety Program Initiatives; Safety Summary, Safety Budget, Data Analysis
Assist with CEMS Logbooks & CGA Results (Quarterly Basis)
Support Title V Semi Annual Reporting
Pay rate: $20.00 - $27.00 per hour depending on experience
Benefits: PTS Advance offers a comprehensive benefits package for qualified employees which includes Medical (with employer contribution), Dental, Vision, 401k program, direct deposit, and more.
PTS is an Equal Opportunity Employer
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