Title: Administrative Assistant 

Location: Memphis, Tennessee (on-site)

Type: Contract (long-term)

Job Duties:
* Lead or assist with refinery on-site and off-site event planning and execution.
* Place and coordinate food orders.
* Update/add electronic board information.
* Prepare outgoing mail and correspondence.
* Prepare routine correspondence, reports, and presentations.
* Conduct research and compile statistical reports.
* Make copies of correspondence or other printed materials.
* Build, organize, and maintain file retention and management system following corporate guidance and file correspondence and records of a confidential nature.
* Organize and expedite the flow of work through the Director's/Manager's office.
* Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
* Greet visitors and direct them to the appropriate area or person.
* Process invoices and requisitions.
* Monitor and reconcile controllable expenses, and assist in the preparation of annual budgets.
* Order and maintain supplies and arrange for equipment maintenance.
* Serve as back-up for Executive Administrative Assistant.

Competencies:
* Knowledge of business vocabulary and standards for office communications.
* Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
* Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
* Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
* Ability to communicate effectively through written and verbal methods.
* Ability to accomplish work within required timelines, including short, long, and emergency timeframes.
* Ability to cross-train in other Administrative Assistant duties to ensure efficient coverage of responsibilities.
* Ability to work with others to accomplish challenging assignments.
* Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
* Basic skill using Microsoft Office programs (i.e., Word, Excel Power Point).

Education and Experience (required):
* High School diploma or GED required.
* 5 years of Administrative Assistant experience required.

Education and Experience (preferred):

* TWIC 

* Experience providing administrative support in the refining/petroleum industry preferred.

Other Job Requirements:

* Must be able to work in a collaborative work environment, which will include participation in unscheduled discussions and troubleshooting on an as needed basis.