Billing Clerk

Our Client is a leading provider of Industrial Construction and Mechanical Services in the West.  They are seeking a Billing Clerk 

1. Assign new job numbers as needed
2. Open new jobs in the company's accounting system; updating information when necessary
3. Verify costs applied to job against timesheets; ensure transfers are processed if needed
4. Timely / accurately prepare and send out customer invoices as required by the contract
5. Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A / R files
6. Maintain A / R files in a neat, organized manner; updating with new documentation as received.
7. Prepare adjustments or credit memo when necessary; obtain proper approval
8. Other necessary and required duties

1. A high school diploma or GED equivalent is required.
2. A minimum of two years of accounts receivable / billing experience or equivalent training is preferred.
3. General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred.  

1. Ability to stay focused and work without close supervision.
2. Works well in a team environment as well as independently.
3. Ability to accurately enter data and perform mathematical calculations.
4. Able to adjust priorities on short notice, manage interruptions and work well under pressure.
5. Ability to timely meet deadlines; coordinate workloads with Supervisor.
6. Effective communication, organizational and problem-solving skills.
7. Complies with and maintains company confidentiality practices and policies.
8. Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
9. Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications.
10. Manual dexterity and eye-hand coordination are necessary.
11. Mental alertness is necessary to ensure accurate and thorough completion of work activities.
12. Ability to interpret and disseminate complex information appropriate and effectively.
13. Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment.
14. Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.

• 5+ years experience in construction, refinery experience preferred
• Strong MS Excel Skills
• Excellent verbal and written communication skills

• Engineering, Construction Management or Business Administration degree preferred

For more information about this position, please email frances.barbata@ptsadvance.com for a confidential discussion.