Current Job Openings
Project Coordinator
Maitland, FL
Contract to Hire
Must sit in office 5 days a week
Description:
- This position is responsible for performing general administrative, office support for company projects.
- Keep and maintain project files; Maintain project e-mail box
- Document control - data entry
- Track projects and produce monthly progress reports;
- Work with specs, changes and finalizing
- Facilitate questions regarding projects and research information
- Maintain tracking system for projects
- Record minutes from Project Manager meetings
- Answer phones and direct calls
- Read and sort incoming mail
- Collect bills/invoices
- Type memos, correspondence, reports, and other documents
- Make travel arrangements
- Prepare outgoing mailings and labels, including emails and faxes
- Organize and maintain filing system
- Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms
- Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up
- Keep the department calendar and roster; Occasional project assistance for managers
- Assist in Power point presentations
- Utilize Access to store and retrieve data
- Help coordinate clerical needs of special projects
- Complete weekly timecards
- Make copies of printed material
- Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Requirements:
- High School degree or equivalent.
- Minimum two years office/clerical experience.
- An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
- Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
- Some college coursework preferred.
Please reach out to Hannah Johnson at Hannah.Johnson@PTSAdvance.com for more information!
